Creating projects for your users is the first step to securely managing the review and approval process. Within Shift, projects are folder trees where your assets live.
If a user is not assigned to a project, it will appear invisible to them. Only users who are assigned to a project can access it.
Create a Project
On the main Projects page, click the "New Project" button in the top-right corner of the page.
Then, name your new project.
Project Thumbnail and Home Page
You can set custom thumbnails and home page images for all your Shift projects. First, right-click a project tile, and select Edit Settings. Click the upload button on either "Set Project Thumbnail" or "Set Project Home Image."
You can then choose an image from your computer to upload. Once you upload an image, click "Save" to save your changes.
Add Information about the Project
In the "Settings" tab, you can also enter more information about your project. Edit the project's name, description, and customization images.
While switching between the "Team" and "Settings" Tab in a project, Shift will return you to your exact page and scroll position once you return to the "Files" tab you were viewing.
Organize your project with subfolders
Upload folders by dragging and dropping them from your desktop to the app, which will replicate the folder structure and upload the assets to Shift.
You can also upload folders by clicking the "Add New" button and selecting "Upload Folder."
Project Tree Search & Sort
By opening the left-side drawer in Projects, you can search and sort through an entire list of the projects in your workspace.
To sort projects, select the sort icon next to the search field. Here, you can sort projects by favorites, date created, date updated, and title.
Click the options menu next to a project or folder to quickly add a subfolder or to share, rename, or delete the project or folder.
Export Asset List
If you’re looking for a CSV or XLS sheet that lists the assets in your project, click the options button and select “Export.”
A menu appears on your screen, where you can select between a CSV or XLS file to download.
You can clone a project by right-clicking the project tile, or by clicking the options menu in the top-right corner of the tile. The dropdown menu includes the option to "clone" the project.
Upon clicking the "clone" option, you will be taken to another menu where you have the options to create a title and description for the project clone. This window also features options for cloning the project structure, including subfolders, cloning the users assigned to the project, and cloning the project's watermark settings.
Shift allows Administrators and Project Owners to set up policies that will permanently delete all the assets in their project once they reach a specified age.
For example, if a user enforces a Lifecycle Policy for a project for 2 months, all the assets in that project will be deleted once they reach an age of 2 months old.
Please keep in mind, the Lifecycle Policy will be enforced on assets depending on the time the files were uploaded, not from the time the policy was turned on. This means, with a Lifecycle Policy of 2 months, any files created/uploaded more than 2 months prior will be immediately deleted.
To set up a Lifecycle Policy for a project in your Shift account, navigate to your Projects page, click the three-dots menu in a project title, and select Edit Settings. In the Settings tab, select Policies from the left-hand column.
You can delete a project by right-clicking the project tile, or by clicking the options menu in the top-right corner of the tile. Then, select "Delete." You will be prompted to confirm this action. Once a project is deleted, it cannot be undone.